Our people are the heart of our business.  As the world’s largest provider of thermal processing services, Bodycote employs thousands of highly skilled staff around the globe, including some of the best engineers, scientists, and technicians in the industry. Come join our team!  

Due to the nature of our business and a heavy industrial market, Bodycote deems this position to be safety-sensitive.

Position Summary: 

The North America Fleet Support Coordinator is responsible for overseeing a comprehensive transportation and logistics framework supporting operations across all North American facilities. A key priority of this role is establishing a scalable fleet support system connecting all facilities while ensuring operational efficiency, regulatory compliance, and cost control.

This position serves as the primary internal liaison with the company’s external transportation compliance partner responsible for guiding the organization’s Department of Transportation (DOT) program and regulatory compliance initiatives. The role also supports driver management processes, and regulatory adherence including FMCSA requirements.

The Fleet Support Coordinator will work cross-functionally with plant leadership, operations teams, and external partners to ensure safe, compliant, and efficient transportation operations throughout the region.

Essential Job Functions (Duties and Responsibilities): The primary duties consist of, but are not limited to the following

Transportation Operations & Fleet Support Coordination

• Establish standardized transportation processes across all facilities to improve operational consistency and efficiency.

• Collaborate with internal stakeholders to develop transportation policies, procedures, and operational standards.

Regulatory Compliance & Vendor Coordination

• Serve as the primary point of contact with the external agency responsible for DOT program management and regulatory compliance.

• Coordinate data collection and reporting required to maintain transportation regulatory compliance.

• Monitor MDOT licenses for the US and Canada

• Ensure adherence to FMCSA, DOT, OSHA, and other applicable safety and transportation regulations.

• Support reconciliation and compliance oversight of the Electronic Logging Device (ELD) program.

• Provide oversight of the company’s First Advantage Program (FA) to monitor Driver Qualification (DQ) program, including training site managers on compliance requirements and maintaining proper documentation.

• Monitor individual Motor Vehicle Records using the company’s Samba Safety Program as it pertains to driver history, moving violations, accidents and other traffic offenses.

• Conduct FA audits of driver qualification files to identify missing or non-compliant documentation.

• Oversee administration of the Drug and Alcohol Testing and Training Program.

Safety & Risk Management

• Promote safe transportation practices across all locations.

• Conduct transportation and safety audits and participate in company safety initiatives.

• Support investigations of transportation incidents or accidents in coordination with regulatory agencies.

• Develop and implement improved safety procedures based on findings and regulatory guidance.

Documentation & Process Management

• Assist site management with coordination of vehicle and equipment maintenance through local staff or contractors.

• Ensure accurate documentation and recordkeeping for all transportation-related processes.

• Assist third-party service providers with collecting site-specific data relating to DOT vehicle documentation, IFTA quarterly reporting, state mileage reporting, IRP Renewal, USR annual filings, and 2290 findings.

• Monitoring, coordinate and submit International Fuel Tax documentation with assistance from third-party managed service providers.

Additional Responsibilities

• Maintain professionalism and confidentiality when handling proprietary or employee-related information.

• Follow company policies and procedures and work effectively with cross-functional teams.

• Perform additional duties and projects as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Logistics, Supply Chain Management, Transportation, or a related field preferred, or equivalent professional experience.

• This position must satisfy ITAR compliance requirements; therefore candidates must be U.S. Citizens or Permanent Resident Card Holder.

• 2–5 years of experience in transportation, logistics, or supply chain management.

• Experience managing multi-site transportation operations preferred.

• Experience working with DOT and FMCSA regulatory requirements.

• Experience working with third-party logistics providers, brokers, or compliance vendors preferred.

• Strong knowledge of FMCSA, DOT, OSHA, and transportation safety regulations.

• Strong organizational, analytical, and problem-solving skills.

• Ability to manage multiple priorities across geographically dispersed operations.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office and business software applications.

• Ability to develop procedures, training materials, and compliance documentation.

• Ability to work collaboratively with internal teams and external partners.

• Ability to travel throughout North America up to 50% of the time.

Physical & Mental Demands: The following physical and mental demands consist of, but are not limited to the following.

• Must be able to work in a sitting position for extended periods of time (at desk, while driving, and/or on airplane travel) in an office/industrial environment

• Manual dexterity to perform data entry functions

• Ability to bend, pull, stoop and reach to perform functions

• Ability to lift 25-30 lbs.

• May be exposed to heat, fumes, noise, and humidity, etc.

• Must have the cognitive and mental capacity to perform essential job functions

• Must be able to communicate effectively orally and in writing

• Visual acuity to read documents, computer screens, files, etc.

• Ability to hear in person and via phone

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, the job description does not constitute a written or implied contract for employment.  Bodycote reserves the right to revise or change job duties and responsibilities as the need arises.

Bodycote is an Equal Opportunity Employer and does not discriminate against current and prospective employees based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age for individuals over forty years of age, military and veteran status, sexual orientation, or any other basis protected by applicable federal, state and local laws.

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